Administration Assistant
Salary: £21,000
Location: Patchway Depot, Bristol, BS34 5TA
Contract type: Permanent
Business area: Logistics
Closing date: 03 December 2024
Requisition ID: 276178
Shift hours
Working a 4 weekly pattern of 08:00 – 16:00
Shift: You will work a rotating 4 weekly shift pattern of 08:00 – 16:00
Weeks 1, 2 & 3 - Monday - Thursday
Week 4 - Sunday - Wednesday
You don’t get to be one of the nation’s largest and most loved supermarkets without a brilliant team — and our colleagues are central to keeping our network running smoothly, ensuring our customers can buy the goods they need in store.
Being a Depot People Support Assistant means supporting the delivery of accurate payroll and people processes, as well as using a variety of systems and processes to input, produce and maintain accurate information. They liaise with line managers providing information and responding to queries in a professional and efficient manner which is compliant with data governance guidance.
What you need to do
Deliver accurate colleague pay through attention to detail with payroll administration. This includes spotting and highlighting errors through daily/weekly checks, by working collaboratively with the relevant teams.
Collation of weekly data and accurate logging of costings. Additionally, creation and communication of Purchase Orders.
Supports and guideline Managers to consistently complete all people processes in a timely manner.
Identifies potential areas of efficiency improvement using local data.
Understands the HR Model, signposting Line Managers to the correct support team or system.
Supports the Site Management to deliver consistent, engaging communication, using a variety of methods appropriate to the audience
Support the site team in ordering of supplies
Responsible for the stock maintenance and issue of colleague PPE stock on site where required.
Will be confident using all systems and able to produce meaningful reports and accurate data as required to enable managers to make informed decisions.
Highlights where there are data gaps or areas of non-compliance and raises to the appropriate authority level in order to support great data integrity.
Operates in a courteous and helpful manner at all times, actively role modelling and growing our culture of inclusion enabling all colleagues to bring their whole selves to work.
What you need to know
- How to use a range of systems, including Microsoft Office, Oracle, OurSainsburys (Internal intranet/webpages), Internal HR Database, (MyHR ) etc.
- How to translate data into meaningful reports formats and summaries.
- Good customer service skills (internal and external customers), including face-to-face, systemic and telephone engagement.
- How to prioritise workload
- How to positively embrace new ways of working
- Have good financial & numeracy skills enabling you to apply a practical application to financial reasoning. (Demonstrate good mathematical ability to support Payroll queries)
What you need to show
- High degree of accuracy and attention to detail
- Ability to demonstrate and build good working relationships both internally and externally
- Highlights and supports to embed opportunities to make the way we work simpler.
- Have a positive growth mindset in your approach to trying new ways of working, demonstrating at all times your willingness to try new approaches facilitating and supporting changes with the business.
- Supports Line Managers in their approach to decisions being made highlighting where these may have people impact.
Benefits
- Pre-planned shifts
- Season ticket loan after you’ve completed 12 weeks of service and passed your probation
- A colleague discount card is provided after 4 weeks and gives you and a second user 10% on most items in Sainsbury’s, Argos and Habitat. Throughout the year we regularly increase discount at Sainsbury’s and Argos to 15% as an additional benefit
- Special offers on gym memberships, restaurants, holidays, retail vouchers and more
- Cycle to work scheme available
- On site Car and Bike Parking facilities